Main Body–Important Points

Sir, this is a detailed explanation of the entire structure of a mail. However, I would want to know if there are other important things that we should remember while drafting an email.
Of course, there are many things to be considered. We shall now discuss them.
It is very important to know the recipient and the purpose of an email. This helps to set the tone of the email.
If you are writing an email to an unknown recipient for the first time, introduce yourself. For example, you may mention your name and the department you belong to.
While replying to an email, you may thank the recipient before sharing the actual conversation. For example, ‘Thank you for your email.’
On how to write the body of the mail, refer to our previous discussion on the Main Body of email.
Short paragraphs not exceeding 3-4 lines and bullets give clarity and better readability to the email. The message does not look cluttered and it is easy to read.
Do not use long sentences with complicated language. Instead, keep the sentences simple, short and clear.
Provide complete and specific details when answering emails.
Give a timeframe to complete a task or respond to the mail.
If you do not get any response within the given timeframe, then give an alternative.